Your whole week in one place, not in a notebook.
When a cleaner calls out at 6:30, the client hears it from you first, not at 6 in the evening in a house nobody cleaned. Every house’s keys, codes and dogs are on your phone, every reply to your reminders lands in one place, and you know who paid. The one-tap messages go from your own WhatsApp or texts and don’t wait on anyone’s approval.
What it's costing you
Where a cleaning company’s week really goes
At 6:30 one of my cleaners says she can’t come, and the 9 o’clock house is still on.
The client usually isn’t home. She finds out at 6 in the evening, when she walks into a house nobody cleaned, and that’s the house you lose.
The client changed the alarm code and nobody told me.
The crew stands at a locked door, the house doesn’t get cleaned, and the rest of the day slides.
She answered the reminder to skip this week, and nobody saw it.
The crew drives to a house that didn’t want a clean, a crew paid by the clean loses that house, and the spot could have gone to a move-out.
They ask for a move-out price while we’re cleaning, and by afternoon they’ve hired someone else.
A move-out fills an open spot, and when her last cleaner flaked, it can turn into a house every other week.
Friday night I’m still adding up who paid cash and who said she’d send a Zelle.
Houses pay at the door. When nobody is home, the envelope isn’t there or the Zelle never comes, and you find out a week later.
What starts when
What works on day one, and what waits on the phone companies
There are two kinds of messages here, and we tell you which is which before you sign.
- Day one, every package: your houses copied in from your notebook, every house’s card, who paid, and the one-tap messages (“running late”, “all done, alarm set”, the skip notice to a crew) sent from your own WhatsApp or texts.
- Once the phone companies approve your texting (usually 1 to 4 weeks): the day-before reminders and the answers to new quote requests, only to people who said yes to texts.
- Your crews stay on WhatsApp like today. They don’t download anything, and we don’t ask for their papers.
The department
See what our systems can do for you
7 of 22 systems running for you on Starter.16 of 22 systems running for you on Growth — where most owners start.20 of 22 systems running for you on Scale.22 of 22 systems running for you on Total Transformation.
The 2:40 move-out request from a new number gets your questions and a time held in seconds, while every crew is working. Your regular clients never get that script.
A call you can’t pick up gets a text back within seconds — in English or Spanish — and the conversation carries on without you.
It answers a missed call or a text from a new number in a few seconds, with your own quote questions and a time held. Your regular clients’ texts come straight to you instead. It never asks for keys or codes, and it never sends a price you didn’t set. It starts once the phone companies approve your texting (usually 1 to 4 weeks).
Runs from Starter up — and we build it, load it and run it for you.
Every recurring house on its day, with its card. The day-before reminder asks what changed, and a “skip us this week” shows up as a skip.
Every recurring house sits on its day (weekly, every other week, monthly) with its card: keys, codes, the dog, the notes. The day before, clients who said yes to texts get a reminder that asks if anything changed, and the replies come back to you in one place: “skip us this week” shows as a skip, and “we changed the alarm code” tells you to call. Reminders are automatic texts, so they start once the phone companies approve your texting (usually 1 to 4 weeks). If you already use cleaning software, we check how it connects with you before we promise anything.
Runs from Starter up — and we build it, load it and run it for you.
One review ask per client, the morning after her first clean. Never every week, never only the happy ones.
One short ask per client, the morning after her first clean, with a link to your Google page. The same ask to every client, never steered to the happy ones and never repeated every week.
Runs from Starter up — and we build it, load it and run it for you.
Your hours, your areas, “se habla español” and photos of finished houses, kept right where people look before they trust you with a key.
Hours, services and photos stay current on the page most people actually judge you by.
Hours, services, photos and holiday closures stay right on the page most people judge you by before they ever call. We keep it current; you do not log in.
Runs from Starter up — and we build it, load it and run it for you.
Once a month, in plain words: skips seen in time, open spots filled, move-outs answered, reviews.
What came in, what got booked, what we changed — told to you in words, not a dashboard you have to learn.
Once a month, in plain English: what came in, what got booked, what got followed up, what we changed and why. Not a dashboard you have to learn — a page you can read in two minutes.
Runs from Starter up — and we build it, load it and run it for you.
Your week on one phone: today’s houses by crew, every house’s card (keys, codes hidden until you tap, the dog, the notes), who’s been told, the skips and who paid.
Every call, message, booking and review in one place on your phone — in every package.
One app on your phone for your week: today’s houses by crew, every house’s keys, codes and dog, which clients have been told, the skips and who paid this week, cash or Zelle. The late notice and the skip notice open your own WhatsApp (or your texts) with the words already written, in every package, with no carrier wait. We load it from your notebook; you just open it.
Runs from Starter up — and we build it, load it and run it for you.
Your services (recurring, deep cleans, move-outs, offices), your areas and a quote button, kept current by us.
A website that books and answers for you — one page on Starter, a full site on Growth, plus ad landing pages on Scale and a page per location on Total.
We build it, host it and keep it current, so it never goes stale. Starter gets a clean one-page site; Growth gets the full site; Scale adds the landing pages your ads point to; Total Transformation adds a page for every location. It carries the same booking and answering as your phone, and it is yours.
Runs from Starter up — and we build it, load it and run it for you.
Most cleaning clients text, so Starter answers by text. From Growth, a call while every crew is out gets picked up out loud by your AI assistant, which says so.
Your phone gets picked up out loud, day or night, by your AI assistant, which says so. 500 talk-minutes a month, more at Scale.
A natural voice picks up, says it is an AI assistant so nobody is misled, answers what it knows, and books what it can. Anything it should not handle stops and comes straight to you as a text, so nobody gets a wrong answer about your business.
Runs from Growth up — and we build it, load it and run it for you.
Messages from your Facebook page and Instagram land in the same inbox as your texts, once Meta approves your business account.
From Growth, Facebook and Instagram messages land in the same inbox as your texts and get answered the same way, once Meta approves your business account.
Runs from Growth up — and we build it, load it and run it for you.
Messages to your business WhatsApp answered in the same inbox as your texts, once Meta approves your business account. Sending from your own WhatsApp with one tap comes with every package.
Two different things. In every package, one tap opens your own WhatsApp with the message already written; you send it, and her answer comes back to your WhatsApp. From Growth, WhatsApp messages your clients send to your business number get answered in the same inbox as your texts, once Meta approves your account. WhatsApp’s own fees are part of your usage, at cost.
Runs from Growth up — and we build it, load it and run it for you.
The 9 PM “do you bring your own supplies?” or “do you do move-outs?” gets your approved answer and a quote request, while they’re still on your page.
The people comparing you to two other companies get their questions answered on the spot instead of leaving.
Most people compare two or three companies before they call anyone. This answers them while they are still on your page, then books them, instead of letting them click back to the search results.
Runs from Growth up — and we build it, load it and run it for you.
The move-out or deep-clean quote that went quiet gets two friendly follow-ups on a schedule, then stops on its own, and right away at “no” or “we already hired someone”. A one-tap check-in from your own phone comes with every package.
Every quote and lead is followed up on a schedule until it’s a yes or a no — the part that always gets dropped.
A quote that goes quiet gets two friendly follow-ups on days you approve, and then it stops on its own. A “no” or “we already hired someone” stops it right away.
Runs from Growth up — and we build it, load it and run it for you.
The deep clean before the holidays, offered to clients who said yes to texts. If your book is full, leave it off.
Rebooking on their natural cycle, win-backs, and day-after check-ins — the customers you already earned, brought back before they drift.
Every business has a natural cycle — the next service, the next visit, the next season. This watches the calendar for you: the customer who is due gets the rebooking text, the one who went quiet gets the win-back, and the day-after check-in catches a problem while it is still small. Texts only go to customers who said yes to them, at the hours the law allows. None of it is written by you.
Runs from Growth up — and we build it, load it and run it for you.
Spring cleaning and holiday deep cleans, once a season, only to clients who said yes to texts. If your book is full, leave it off.
Email and text campaigns to the customers who said yes to hearing from you — seasonal offers and announcements, instead of paying to find new people.
Email and text to the customers you have already earned who said yes to hearing from you — seasonal offers, announcements, anything you want said. Texts only go out with that written yes, at the hours the law allows. Cheaper than finding new people, and it runs without you writing a word.
Runs from Growth up — and we build it, load it and run it for you.
A client who calls in Spanish gets answered out loud in Spanish. It’s the newest part, so we tune and test it with you on real calls before it answers a single client.
By text in Spanish from Starter. Live voice in Spanish from Growth, tuned and tested with you on real calls before it answers anyone.
Runs from Growth up — and we build it, load it and run it for you.
A simple count of your supplies (the marble-safe cleaner, microfiber cloths, vacuum bags), with a heads-up before a crew runs out.
Not a warehouse system: a simple count of your supplies, kept current, with a heads-up before a crew runs out of the one thing tomorrow’s houses need.
Runs from Growth up — and we build it, load it and run it for you.
A move-out page that realtors and property managers can send people to, kept current by us.
A page built for move-outs (and one for offices, if you want it) that realtors, property managers and your ads can point to, kept current by us.
Runs from Scale up — and we build it, load it and run it for you.
We plan and run the ads; the media budget stays yours and is paid straight to Google or Meta.
We plan the campaigns, write them, and manage them month to month. The media budget is paid straight to Google or Meta and stays yours — we are not marking it up.
Runs from Scale up — and we build it, load it and run it for you.
Every package already marks who paid, cash or Zelle, and we never touch that money. From Scale, a card payment by text when you want one, like an office’s monthly invoice.
Houses pay you at the door, in cash or Zelle, and every package marks who paid. From Scale, an invoice can go out by text and get paid from a phone, which helps most with offices that pay at 30 or 60 days.
Runs from Scale up — and we build it, load it and run it for you.
A standing call to look at what’s working, what isn’t, and what we should change next month.
A standing call every month with a person who has been watching your numbers — what worked, what did not, and what we are changing next. Not a support ticket.
Runs from Scale up — and we build it, load it and run it for you.
The owner app every package gets, rebadged as yours — on your phone and your customers’ phones.
You can see everything from Growth onward; what this level adds is the badge. The same screens carry your name and your logo instead of ours, and your customers can hold it too. There is a real platform cost behind that, which is why it sits here.
Runs from Total up — and we build it, load it and run it for you.
One person who knows your business by name, weekly calls, and a four-hour response target in writing.
It is written into your agreement, not offered as a courtesy — so there is a named person accountable for your setup rather than a queue. You stop explaining your business from scratch every time you need something changed.
Runs from Total up — and we build it, load it and run it for you.
Your week and your money, in one app
A made-up cleaning company’s week: every crew day by day, who paid at the door and who still owes, the quotes waiting on a yes, and the morning’s call-out on top. It doesn’t change with the level above. Crews, house cards, who paid and one-tap messages from your own phone come with every package; automatic reminders and replies start at Starter once the phone companies approve your texting; quote follow-up starts at Growth; card payments at Scale. The clients are made up.
How it sounds to your client: like your office on a good day. Short, warm, in English or Spanish, whichever she writes in. It says up front it’s your company’s AI assistant and never pretends to be you. It answers new numbers asking for a price, asks your own questions (rooms, baths, when the keys go back, photos) and never gives a price you didn’t set. It never asks for keys or codes: anything about access or a complaint comes straight to you as a text. The late notice, the skip notice and “all done” are different: you send those yourself, with one tap, from your own phone.
You don’t set any of this up. We do.
You don’t type in a single house. We copy your notebook in: every client, her address, the key or lockbox, the alarm and garage codes, the dog, the every-other-Tuesday and the “no bleach on the marble”. We write the reminder, the late notice and the quote questions with you, and nothing reaches a client until you approve it.
You never touch the tech. We keep you on the latest business systems — most of them AI-driven now — and upgrade them as they change. If something needs changing, you tell us and we change it. That’s the entire job.
About calls: most cleaning clients text, so Starter answers by text. If you want calls picked up out loud, that starts at Growth with 500 talk-minutes a month (roughly 250–300 calls). If you run past it, callers get a text and your own line until you okay more. We tell you before you hit it, never after.
The honest all-in on Starter. $397/mo, plus a one-time $997 to build it — paid up front, or in two payments: half at signing, half the day it starts answering — about $60–200/mo in usage at cost. Three-month minimum. Moving up a level later? You pay only the difference in setup. See all four levels and what’s included →The honest all-in on Growth. $999/mo, plus a one-time $2,497 to build it — paid up front, or in two payments: half at signing, half the day it starts answering — about $60–200/mo in usage at cost. Three-month minimum. Moving up a level later? You pay only the difference in setup. See all four levels and what’s included →The honest all-in on Scale. $1,995/mo, plus a one-time $4,997 to build it — paid up front, or in two payments: half at signing, half the day it starts answering — and no separate usage bill — it is bundled into this plan. Three-month minimum. Moving up a level later? You pay only the difference in setup. See all four levels and what’s included →The honest all-in on Total Transformation. $4,997/mo, plus a one-time $14,997 to build it — paid up front, or in two payments: half at signing, half the day it starts answering — and no separate usage bill — it is bundled into this plan. Six-month minimum. See all four levels and what’s included →
For Cleaning
Built around your houses, not around appointments
A cleaning company runs on the same houses every week and the mornings that break the plan. Your houses and their notes on one phone, the late notice in one tap, the skip seen in time, the move-out answered while you clean, and who paid this week.
New to your trade, not new to the work. HVAC, plumbing and roofing already run on this exact system. For Cleaning we build the same engine around how you work — and you approve every word before it answers a single customer.
What's actually inside it
Your blueprint is the written plan for your houses, your reminders and your texts: what each house’s card keeps, what the reminder and the late notice say, what a quote request gets asked, and when it follows up. You read it and approve it before anything turns on.
We've mapped this trade and this is the shape your setup takes. We build it around how you actually work, you approve it, then we run it. (Our fully built-out blueprints today are HVAC, plumbing and roofing — yours gets built with you.)
- Every recurring house on its day (weekly, every other week, monthly) with its card: the key on your ring, the lockbox, garage and alarm codes kept hidden, pets, “no bleach on the marble”, who paid
- One-tap messages written for you and sent from your own WhatsApp or texts: “running about 2 hours late”, “all done, alarm set”, and the skip notice to a crew’s group
- The day-before reminder that asks what changed (and asks clients never to text a code), with every reply in one place, so a skip is seen in time and the open spot can go to someone who asked
- Answers to new quote requests: your questions (rooms, baths, when the keys go back, photos), a time held, and your price before anything is booked
- Quote follow-up for move-outs and deep cleans: two friendly nudges, then it stops on its own, and right away at “no” or “we already hired someone” (from Growth)
- One review ask per client, the morning after her first clean. Never every week, and the same ask to everyone
Want to see the level of detail? Read a fully-built one — our HVAC example →
The question we always get
“I have my notebook and WhatsApp, and it works.”
Keep both. Your crews stay on WhatsApp like today and nobody downloads anything. We copy your notebook in, so every house’s notes live on your phone, and the late notice, the skip notice and “all done” go from your own WhatsApp with one tap. What changes is that every reply to your reminders lands in one place, and every house has its card.
How it works
You approve it once. Then it just runs.
We learn your business
A short conversation, after the houses are done, about your houses, your crews and where the week slips.
We set up your department
We start from the cleaning blueprint and shape it to you: your houses and their notes, the reminders, the late notice, the quote answers, the review ask.
You sign off, we run it
Nothing goes live until you've seen it and said yes. After that it's ours to run, watch, and keep current.
Everyone else hands you a login.
Cleaning owners compare us with cleaning software they run themselves, and with the notebook and WhatsApp they already have. Keep your software if it works for you. Here’s the honest difference.
| What | Cleaning software you run yourself | Your notebook and WhatsApp | SANO Systems |
|---|---|---|---|
| The 6:30 call-out | Holds the schedule, if you keep it current | You text each client by hand, if you get to it | One tap writes the late notice; you send it from your own phone |
| Keys, codes and the dog | Only what you type in | In the notebook at home, or in your head | On every house’s card, copied in by us from your notebook |
| A “skip us this week” reply | Can land where nobody looks | Seen, if you scroll back far enough | Shows up as a skip the day before, so the crew hears in time |
| The move-out request at 2 p.m. | Depends on how you set it up | Waits until you’re out of the house | An answer in seconds with your questions and a time held |
| Who paid this week | Its own invoices and payment screens | A tally in the notebook | A paid / pending mark on every house, cash or Zelle; we never touch the money |
They give you a login. We give you your time back.
Questions
Cleaning, answered
Can it make my cleaners show up?
Do my cleaners have to download anything?
Who can see my clients’ alarm codes?
Can it handle recurring clients?
Will it send prices?
Will my regular clients start getting messages from a robot?
Does it keep track of who paid?
I already use cleaning software. Do I have to switch?
What about the offices I clean at night?
You haven't built a Cleaning one yet — am I the experiment?
Other blueprints
Not quite your business?
Lawn & Landscaping
Mowing, yard care & landscaping
We build yoursSee how we’d shape it →HVAC
Heating, cooling & air quality
Ready nowSee the blueprint →Plumbing
Leaks, water heaters, drains & the night call
Ready nowSee the blueprint →Roofing, remodel & paint
Roofs, storm work, remodels, paint & fences
Ready nowSee the blueprint →Let’s put your week of houses in one place
30 minutes, in the afternoon after the houses are done. We’ll walk you through the version we’d build for your company.
30 days from go-live, money-back on the monthly fee — taking it also ends the minimum term. The one-time setup is separate: paid up front, or in two payments — half at signing, half at go-live — and if we don’t deliver your approved blueprint, the second half is on us.
Or text (832) 396-2496 — a real person reads it and replies.